Minimum chart of accounts for associations and foundations
Chart of accounts
(1) | To be broken down in, on the one hand, the starting capital, particularly the capital of the association or foundation on the first day of the first period to which the provisions of this decree apply, and, on the other hand, the permanent funding, particularly the gifts, legacies and subsidies intended solely for contributing sustainably to the activities of the association or foundation. | ||||||
The write-back of amounts written down included, as provided in article 100 of the Royal Decree of 30 January 2001 implementing the Companies Code. |
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Only the write-back of amounts written down as provided in article 100 of the Royal Decree of 30 January 2001 implementing the Companies Code. |
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To be broken down by category of risks and charges, listed in article 54 litt c) of the Royal Decree of 30 January 2001 implementing the Companies Code. |
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The depreciation of formation expenses are credited to the relevant accounts or to its sub-accounts. |
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The following sub-accounts belong to this account or to its subdivisions in the chart of accounts of the enterprise:
However, the companies can classify the capital profits, amortizations and amounts written down - all recorded - in accounts with number 218 and 219, 228 and 229, 238 and 239, 248 and 249, 258 and 259, 268 and 269, 278 and 279 respectively. In that case, the kinds of assets the capital profits, amortizations and amounts written down are related to, need to be mentioned separately according to the sub-divisions in the chart of accounts of the company. Concerning the intangible fixed assets, 2° mentioned above does not apply. |
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This account is to be used only if there is no possible distinction between land and buildings or when, for amortizations among other things, no distinction is made. |
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Other than those that can be added to accounts 213, 27 and 360. |
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The subdivision of this account in term of acquisition value and amounts written down can be replaced by a subdivision based on other criteria (types of raw materials, finished goods, goods for resale or goods, their location or destination, etc.). In that case, following sub-accounts have to be created for each breakdown:
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Or the market price if it is lower. |
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Article 70 of the Royal Decree of 30 January 2001 implementing the Companies Code. |
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The subdivision of account 37 in sub-account 370, 371 and 379 can be replaced by a subdivision mentioning the acquisition value, the profit recognized and the amounts written down (recorded) for each order. |
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Article 72 of the Royal Decree of 30 January 2001 implementing the Companies Code. |
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The amounts receivable after more than one year or the part of the amounts receivable falling due within one year should only be transferred to these accounts at the end of the period. |
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Customer accounts with credit balance. |
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The receivable income can also be recorded as a breakdown of account «400 Customers» or added to the customer accounts. |
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Other than those recorded on accounts 213, 27 and 360. |
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The amounts payable after more than one year or the part of amounts payable falling due within one year need to be transferred to these account only at the end of the period. |
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Normally, this account is only used at the end of the period. The contra entry will be made at the beginning of the next period. |
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Normally, this account is only used at the end of the period. The contra entry will be made at the beginning of the next period. |
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Suppliers' bills with a debit balance. |
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The bills receivable can also be recorded as a breakdown of account « 440 Suppliers » or added to the suppliers' bills. |
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The securities fallen due that were transferred to a credit institution can also be recorded on account « 55 Credit institutions ». |
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If at the end of the period, the balance of a current account is used for the benefit of the credit institution, that balance is normally transferred on the same date to account « 433 Credit institutions – Current account payable ». The contra entries will be made at the beginning of the next period. |
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Corresponding heading in the complete model of annual accounts |
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Liabilities |
Income |
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6. |
LIABILITIES |
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60. |
Goods for resale, raw materials and consumables(25) |
II.A |
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600 |
Purchase of raw materials |
II.A.1 |
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601 |
Purchase of consumables |
II.A.1 |
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602 |
Purchase of services, work and studies |
II.A.1 |
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603 |
Subcontracting |
II.A.1 |
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604 |
Purchase of goods for resale |
II.A.1 |
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605 |
Purchase of immovable property for resale |
II.A.1 |
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608 |
II.A.1 |
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609 |
Increase / Decrease in stocks |
II.A.2 |
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6090 |
of raw materials |
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6091 |
of consumables |
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6094 |
of goods for resale |
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6095 |
in respect of immovable property for resale |
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61. |
Services and other goods |
II.B |
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617 |
Hired temporary staff and persons placed at the disposal of the association or foundation |
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618 |
Remuneration, premiums for extra statutory insurance, pensions of the directors or the management staff which are not allowed following a contract |
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62. |
Remuneration, social security and pensions |
II.C |
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620 |
Remuneration and direct social benefits |
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6200 |
Directors or managers(27) |
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6201 |
Management staff |
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6202 |
Salaried amployees |
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6203 |
Hourly amployees |
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6204 |
Other staff members |
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621 |
Employers' contribution for social security |
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622 |
Employers' premiums for extra statutory insurance |
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623 |
Other personnel costs |
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624 |
Retirement and survivors' pensions |
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6240 |
Directors or managers(27) |
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6241 |
Personnel |
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63. |
Depreciation, amounts written down and provisions dor liabilities |
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630 |
Depreciation and amounts written down on fixed assets - appropriations |
II.D |
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6300 |
Depreciation of formation expenses |
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6301 |
Depreciation of intangible fixed assets |
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6302 |
Depreciation of tangible fixed assets |
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6308 |
Amounts written down on intangible fixed assets |
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6309 |
Amounts written down on tangible fixed assets |
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631 |
Amounts written down on stocks |
II.E |
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6310 |
Appropriations |
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6311 |
Write-backs (-) |
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632 |
Amounts written down on contract in progress |
II.E |
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6320 |
Appropriations |
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6321 |
Write-backs (-) |
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633 |
Amounts written down on trade debtors after more than one year |
II.E |
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6330 |
Appropriations |
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6331 |
Write-backs (-) |
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634 |
Amounts written down on trade debtors within one year |
II.E |
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6340 |
Appropriations |
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6341 |
Write-backs (-) |
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635 |
Provisions for pensions and similar obligations |
II.F |
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6350 |
Appropriations |
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6351 |
Uses and write-backs (-) |
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636 |
Provisions for major repairs and maintenance |
II.F |
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6360 |
Appropriations |
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6361 |
Uses and write-backs (-) |
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637 |
Provisions for environmental obligations |
II.F |
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6370 |
Appropriations |
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6371 |
Uses and write-backs (-) |
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638 |
Provisions for subsidies and legacies to reimburse and gifts with a recovery right |
II.F |
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6380 |
Appropriations |
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6381 |
Uses and write-backs (-) |
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639 |
Provisions for other liabilities and charges |
II.F |
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6390 |
Appropriations |
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6391 |
Uses and write-backs (-) |
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64. |
Other operating charges |
II.G |
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640 |
Business taxes |
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641 |
Capital losses on ordinary disposal of tangible fixed assets |
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642 |
Capital losses on disposal of trade debtors |
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643 |
Gifts |
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644-648 |
Miscellaneous operating charges |
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649 |
Operating charges carried to assets as restructuring costs (-) |
II.H |
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65. |
Financial charges |
V |
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650 |
Debt charges |
V.A |
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6500 |
Interest, commission and other charges relating to debts |
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6501 |
Depreciation of loan issue and discount expenses |
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6502 |
Capitalized interests (-) |
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651 |
Amounts written down on current assets(27) |
V.B |
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6510 |
Appropriations |
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6511 |
Write-backs (-) |
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652 |
Capital losses on disposal of current assets(28) |
V.C |
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653 |
Discount costs on amounts receivable |
V.C |
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654 |
Exchange results(28) |
V.C |
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655 |
Results from the conversion of foreign currencies(29) |
V.C |
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656 |
Provisions of a financial nature |
V.C |
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6560 |
Appropriations |
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6561 |
Uses and write-backs (-) |
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657-658 |
Miscellaneous financial charges |
V.C |
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659 |
Financil charges caried to assets as restructuring costs (-) |
V.C |
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66. |
Non-recurring operating or financial charges |
II.I of V.D |
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660 |
Non-recurring depreciation and amounts written down (appropriations) |
II.I |
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6600 |
on formation expenses |
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6601 |
on intangible fixed assets |
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6602 |
on tangible fixed assets |
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661 |
Amounts written down on financial fixed assets (appropriations) |
V.D |
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662 |
Provisions for non-recurring liabilities and charges |
II.I |
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6620 |
Provisions for non-recurring operating liabilities and charges |
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66200 |
Appropriations |
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66201 |
Uses (-) |
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6621 |
Provisions for non-recurring financial liabilities and charges |
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66210 |
Appropriations |
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66211 |
Uses (-) |
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663 |
Capital losses on disposal of fixed assets |
II.I of V.D |
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6630 |
Capital losses on disposal of intangible and tangible fixed assets |
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6631 |
Capital losses on disposal of financial fixed assets |
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664 tot 667 |
Other non-recurring operating charges |
II.I |
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668 |
Other non-recurring fanancial charges |
V.D |
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669 | ||||||||||||
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6690 |
Non-recurring operating charges carried to assets as restructuring costs (-) |
II.I |
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6691 |
Non-recurring financial charges carried to assets as restructuring costs (-) |
V.D |
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67. |
Taxes |
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670 |
Belgian income tawxes on the result of the current period |
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6700 |
Income taxes paid and withholding taxes due or paid |
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6701 |
Excess of income tax prepayments and withholding taxes paid recorded under assets (–) |
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6702 | Estimated taxes payable | |||||||||||
671 | Belgian income taxes on the result of prior periods | |||||||||||
6710 | Additional income taxes due or paid | |||||||||||
6711 | Estimated additional taxes | |||||||||||
6712 | Additional charges for income taxes provided for | |||||||||||
672 | Foreign income taxes on the result of the current period | |||||||||||
673 | Foreign income taxes on the result of prior periods | |||||||||||
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68. |
Transfer to deferred taxes and untaxed reserves |
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680 |
Transfer to deferred taxes |
VII.B |
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689 |
Transfer to untaxed reserves |
X.B |
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69. |
Appropriation account |
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690 |
Loss brought forward |
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691 |
Transfer to allocated funds and other reserves |
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692 |
Positive result to be carried forward |
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7. |
INCOME |
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70. |
Turnover |
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LA |
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700-707 |
Sales and services rendered |
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708 |
Discounts, allowances and rebates allowed (-)(29) |
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71. |
Increase (Decrease) in stock and contracts in progress |
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I.B |
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712 |
in work in progress |
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713 |
in stocks of finished goods |
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715 |
in stocks of immovable property intended for sale |
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717 |
in contracts in progress |
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7170 |
Acquisition value |
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7171 |
Profit recognized |
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72. |
Produced fixed assets |
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I.C |
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73 |
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I.D |
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730 |
Membership fees |
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731 |
Gifts |
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732 |
Legacies |
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733 |
Subsidies |
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74. |
Other operating income |
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I.E |
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740 |
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741 |
Capital profits on ordinary disposal of tangible fixed assets |
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742 |
Capital profits on disposal of trade debtors |
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743-749 |
Miscellaneous operating income |
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75. |
Financial income |
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I.E |
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750 |
Income from financial fixed assets |
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IV.A |
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751 |
Income fromcurrent assets(31) |
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IV.B |
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752 |
Capital profits on disposal of current assets(31) |
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IV.B |
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753 |
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754 |
Exchange results(32) |
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IV.C |
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755 |
Results from the conversion of foreign currencies(32) |
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IV.C |
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756-759 |
Miscellaneous financial income |
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IV.C |
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76. |
Non-recurring operating and financial income |
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I.E of IV.D |
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760 |
Write-back of depreciation and amounts written down |
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I.E |
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7600 |
on intangible fixed assets |
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7601 |
on tangible fixed assets |
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761 |
Write-back of amounts written down financial fixed assets |
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IV.D |
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762 |
Write-back of provisions for non-recurring liabilities and charges |
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VII.C |
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7620 |
Write-back of provisions for non-recurring operating liabilities and charges |
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7621 |
Write-back of provisions for non-recurring financial liabilities and charges |
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763 |
Capital profits on disposal of fixed assets |
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I.E or IV.D |
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7630 |
Capital profit on disposal of intangible and tangible fixed assets |
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7631 |
Capital profit on disposal of financial fixed assets |
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764-768 |
Other non-recurring operating income |
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VII.E |
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769 |
Other non-recurring financial income |
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77. |
Adjustment of income taxes |
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78. |
Transfer from deferred taxes and untaxed reserves |
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780 |
Transfer from deferred taxes |
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789 |
Transfer from untaxed reserves |
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79. |
Appropriation account |
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790 |
Positive result of the preceding period brought forward |
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791 |
Other reserves |
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792 | Negative result to be carried forward | |||||||||||
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(25) |
The subdivision of this account in, on the one hand, a purchase account and on the other hand, an account "increase/decrease in stocks", can be replaced based on other criteria (types of raw materials, consumables, goods for resale or goods, etc.). In that case, sub-accounts need to be installed for each breakdown. They are installed for purchases on the one hand and increase/decrease in stocks on the other hand, with 0 and 9 being the last digit of the sub-account. Such a subdivision has to correspond to the one used in class 3. |
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(26) |
Discounts, allowance and rebates on purchases can also be recorded on the sub-accounts of the purchase-accounts ; yet, the discounts, allowance and rebates on specific purchases can be recorded directly on the purchase-accounts concerned. |
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(27) | Amounts receivable (other than trade debtors), investments, cash at bank and in hand. | |||||
(28) | Except if these exchange results or results coming from the conversion of foreign currencies are specifically linked to other headings of the income statement and if, on that basis, the results are attributed to the headings. | |||||
(29) | Discounts, allowance and rebates on purchases can also be recorded on the sub-accounts of the sales-accounts ; yet, the discounts, allowance and rebates on specific sales can be recorded directly on the sales-accounts concerned. | |||||
(30) | By way of subdivision, the association or foundation can make a distinction between the gifts that give the donor the right to a tax deduction. | |||||
(31) | Other amounts receivable than trade debtors, investments, cash at bank and in hand. | |||||
(32) | Except if these exchange results or results coming from the conversion of foreign currencies are specifically linked to other headings of the income statement and if, on that basis, the results are attributed to the headings. | |||||
For numbering the accounts, the associations or foundations can also use classes 8 or 9, or certain accounts of them. The order and division need to be the same as indicated. |
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The accounts of class 0 only contain the rights and commitments that should not be included in class 1 to 5. |
Determination of the content of certain accounts
00 Guarantees given by third parties on behalf of the enterprises
This account is used for recording the real and personal guarantees, provided by third parties for the benefit of creditors of the enterprise, as security for the payment of current or potential debts and commitments to them, undertaken by the enterprise.
01 Personal guarantees given on behalf of third parties
This account is used for recording the personal guarantees provided by the enterprise for the benefit of third parties or irrevocably promised as security for the payment of current or potential debts and commitments to other creditors than the enterprise itself.
The exchange obligations are those resulting for the enterprise from the bills of exchange in circulation drawn, endorsed or guaranteed by the enterprise, except for the bank acceptances drawn by the enterprise.
02 Real guarantees secured by own assets
This account is used for recording the real guarantees with which the enterprise mortgaged its own assets or who were irrevocably promised for the payment of her current or potential debts and commitments or those from third parties.
If applicable, a distinction has to be made in accounts 021 and 023 about the guaranteeing, between the types of immovable properties mortgaged.
03 Guarantees received
This account is used for recording the real and personal guarantees the enterprise received for the payment of current or potential debts and commitments to her, undertaken by third parties, except for the guaranteeing and cash guarantees.
04 Goods and values held by third parties in their own name but at risk to and for the benefit of third parties
This account is used for recording the goods and values that, with respect to third parties, belong to someone else and for which the enterprise takes the risks but also gets the rewards – like the contracts for holding participating interests –, if these goods and values may not be reflected in the balance sheet.
05 Commitments to acquire and dispose of fixed assets
This account is used for recording the following commitments, on the one hand, as commitments to purchase: the orders placed and the commitments with option of third parties, and, on the other hand, as commitments to sell: the orders received and the options on properties of the enterprise given to third parties.
The commitments to purchase and the commitments to sell granted for the normal course of business activities of the enterprise.
06 Forward transactions
This account is used for recording the following items on the accounts created for this purpose: the long-term purchase and sales contracts for goods and foreign currencies, as well as the related commitment to pay and amounts receivable.
07 Goods and values belonging to third parties held by the enterprise
This account is used for recording the following items in separate accounts:
- the long-term rights to use regarding goods that belong to third parties and the corresponding commitments, as far as these rights and commitments are not reflected in the balance sheet;
- goods and values of third parties held for safekeeping, on consignment or for treatment by the enterprise, as well as the corresponding commitments to depositors and consignors;
- the goods and values held by the enterprise for the benefit of and at risk to third parties, as well as the corresponding commitments.